Category Archives: Announcements

Creating or expanding collection policy

Hi everyone,

As you may have heard, the A&A Best Practices Subcommittee recently produced a survey report on practices surrounding institutional collection development policy. The focus on policy writing is not over yet though, and the Best Practices Subcommittee is seeking your help in compiling a resource package to better equip archival staff with tools to create or update their workplace acquisition policy. Please get in touch with feedback on the survey (accessible here) and/or what resources would you find useful.

Questions to answer could include (and were also posted through our #appraisethis Twitter chat):

  • Do you think collection development or acquisition policies are necessary?
  • What are your initial thoughts or feedback after reading through the survey?
  • Do the survey results represent your institution accurately?
  • The data indicates many often have little influence on writing a policy, what would increase your ability to influence it more?
  • Do you think these kinds of policies should be easily available, such as on institutional websites?  Why or why not?
  • For those whose policies need revision before uploading, could the A&A section offer some assistance? In what form?
  • For those whose institution lack policies, what would help you get those written? Could the A&A section offer assistance to get that process jump-started?

 

Please write to Marcella Huggard (mdwiget@gmail.com) and Julie May (julie.ilene.may@gmail.com). Any contributions are most appreciated!

 

Voting for next A&A leadership team

Hello Acquisitions & Appraisal Section members,

The nominations for leadership positions are all in, and we are now approaching the time for elections! Thanks to everybody who nominated themselves or another member for candidacy, and thanks to all of you in advance for voting.

This year we have three open positions for its steering committee this year: one Vice Chair/Chair Elect position and two positions for Steering Committee At-Large Member.  Candidate statements and bios can be found here:  http://www2.archivists.org/groups/acquisitions-appraisal-section/2017-election-candidate-statements-and-bios

 

A few additional logistic details:

  • Election ballots will be sent out via Survey Monkey June 26-28 with voting ending on July 10, 2017.
  • All those who are active section members as of June 30 are eligible to vote. 
  • The ballot email may go to your spam inbox; please adjust your filters and/or check there if you do not receive a ballot by June 28th.
  • If you have any difficulties receiving or casting your ballot, please email Felicia directly at fowens@archivists.org.

Thank you,

Nominating Committee

Policy Survey Report & June Chat

Two announcements from the A&A team focused around our recent policy survey project:

1.In the winter of last year, the Best Practices Subcommittee of the A&A Steering Committee gathered survey responses on institutional collection development policy work. A report on the survey is now available on the A&A microsite and contains a summary of results, aggregated data collected from survey answers, as well as anonymized individual responses.

Read the report: Collection Development Policy Survey.

The second phase of this project will be to create a resource package to help guide policy development. Subsequently, the Best Practices Subcommittee team is interested to hear what kinds of information would be useful for this resource.

2. This month, we’ll be dedicating our Third Thursday Twitter online chat to discuss the results of the survey and invite further feedback. Please note, that the date of this chat will be on June 22 (as a special “4th” Thursday) at the regular time, 4:00 PT/ 5:00 MT/   6:00 CT / 7:00 ET. Follow #appraisethis to join the chat.

While the report has been posted, the Twitter chat will frame open questions so folks can participate even if you don’t get the chance to read the document ahead of time! This chat is an opportunity to talk to others about the survey results, talk to the survey creators, and provide any further feedback about collection development policy-making.

If you are unable to join the chat but still want to provide feedback on this project, please contact the Best Practices Subcommittee Co-Chairs, Marcella Huggard (mdwiget@gmail.com) and Julie May (julie.ilene.may@gmail.com).

For further background information on the survey, check out this earlier post.

Recap: Third Thursday with DocNow

Last week we hosted another Third Thursday chat on Twitter with Bergis Jules of DocNow to talk with us about A&A issues of social media.

Catch up on the chat with this Storify summary of the conversation!

Remember, we host Third Thursday chats every other month. Follow #appraisethis. Chat summaries are posted by the following week. Next up is June 15 – topic TBA so stay tuned!

 

DocNow Twitter Chat: Special Time 2 PT/ 5 ET

This month’s A&A Twitter chat is with  Bergis Jules, Community Lead for Documenting the Now. We’ll be talking about appraising social media content and the potential ethical considerations for collecting social media. You are invited to take part in the conversation, either by answering one our chat questions, sharing other thoughts, or posing your own question to the group.

Please note, this chat session has been moved to an earlier time than usual, starting at 2:00 pm Pacific/ 3:00 Mountain/ 4:00 Central/ 5:00 pm Eastern.

Over the hour, we’ll be asking:

  1. Based on the SAA glossary definition, how do you see traditional appraisal practices being used on social media content? #appraisethis
  2. How can our tools help us determine quality of social media content? What tool functionality would be useful to an archivist? #appraisethis
  3. How might the deed of gift (traditional practice) play a role in gaining consent to collect and keep social media content? #appraisethis
  4. How do we decide who owns digital content shared via social media? Is that important or should we just “take it all”? #appraisethis
  5. Is the social media record of an event enough to adequately document that event? Why or Why not? #appraisethis

(We are looking forward to this topic, and, depending on time, we have more questions at the ready!)

New to Twitter? New to our Third Thursdays? Check out an introduction to our chats here. This forum is an informal space so please tweet along with the conversations and let us know if you have any questions or suggestions. We usually introduce ourselves at the start and even a “hello” is most welcome!

Join us on Thursday April 20th at 2 pm PT/ 5pm ET. Follow the hashtag #appraisethis and @AppraisalSAA

Write for us!

The A&A Section seeks guest writers to submit short pieces for our blog. Our “Repository Updates” series allows you to share your recent adventures in appraisal and acquisition. Content could include but is not limited to: experiences tackling a new acquisition, reviewing collections for deaccessioning, donor relations, and concerns, challenges or positive appraisal decisions. So tell us your A&A stories!

We have created an online form to guide these blog pieces: https://goo.gl/EstuSx

Have another other idea for a submission? Please get in touch!

New writers welcome!

Survey on reappraisal and deaccessioning

In the interest of learning more about the practices of reappraisal and deaccessioning in archives, Marcella (Wiget) Huggard and Laura Uglean Jackson are conducting a survey of the profession.  Whether or not your institution reappraises and deaccessions, please consider taking this 10-15 minute anonymous survey. The data will provide the authors with collective and analytical information regarding archival reappraisal and deaccessioning.

While many case studies have been written regarding what specific institutions are doing, and many ethical and philosophical stances have been taken in the professional literature, no broad-ranging survey has been conducted to find out what general practices, if any, exist. The authors of this survey are interested in finding out whether these practices are generally accepted in the profession or remain rare, and whether the 2012 guidelines approved by the Society of American Archivists have been helpful for institutions wishing to start reappraising and deaccessioning or revisit their practices.

Again, this survey is entirely anonymous (you can choose to leave contact info for possible follow-up questions if you like).  The authors are interested in as broad participation as possible in order to better understand current professional trends in reappraisal and deaccessioning.  If you haven’t already taken the survey, please do so!  It will close April 7, 2017.
Again, the link to the survey is https://goo.gl/fduzkM

The authors thank you for your participation!

Update: The survey deadline has been extended to Friday, April 14.  More responses welcome!